Vending Machine Operators – Open MyFlorida Business (2023)

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Overview

This industry comprises businesses that provide vending machines primarily engaged in providing service of potentially hazardous foods, ice and water.

Business types included in this category:
  • Vending Machine Operators

    This industry comprises establishments primarily engaged in retailing merchandise through vending machines that they service.

General Considerations

Before starting a business, you probably will need to register with the Florida Department of State, the IRS and the Florida Department of Revenue. For businesses located outside of the State of Florida, evidence of registration with their Division of Corporations or Corporate Registry may be required.

When you have completed those steps, you may need to apply for a business license from one of these Florida agencies:

  • Department of Agriculture and Consumer Services– water and ice vending machines
  • Department of Business and Professional Regulation– vending machines that serve prepared food

Business owners in this category may also wish to explore assistance offered by theFlorida Department of Economic Opportunity.

Get Started

The followingrepresents your interactive licensing checklist for this business category. Select the expandableblue bars below for more information on the specific licenses, permits or registrations that may be required to open your business. We have also included a printable version of the following checklist available at the top of this page for your convenience.

Register your business with the Department of State

Department of State

The Florida Department of State’s Division of Corporations serves as the state’s central depository for a number of commercial activities. These activities include a variety of business entity filings, trade and service mark registrations, federal lien recordings, judgment lien filings, uniform commercial code financing statements, fictitious name registrations, notary commissions, and cable and video service franchises.

To file a complaint regarding a business or person licensed by this agency, please see theirwebsite. To obtain this agency’s public records, visit: https://www.dos.myflorida.com/offices/general-counsel/public-records-requests/.

(Video) 5 Things You MUST Know Before Starting A Vending Machine Business

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Agency Introduction

The Department of State (DOS) is where you register your business. You can search and access filed information for corporations, limited liability companies, limited partnerships, general partnerships, trademarks, fictitious name registrations and liens. Also, electronic filing and certification can be processed via the Department’s website.

  • Vending Machine Operators

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Apply for your Employer Identification Number (EIN)

Internal Revenue Service

The Internal Revenue Service (IRS) is the nation’s tax collection agency and administers the Internal Revenue Code enacted by Congress.

Steps to Opening

Agency Introduction

If you are required to report employment taxes or give tax statements to employees, you need an Employer Identification Number (EIN) to send with all items you report to the Internal Revenue Service (IRS) or Social Security Administration. If you do not intend to hire others, you may skip this step.

  • Vending Machine Operators

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Register your business with the Department of Revenue

Department of Revenue

The Florida Department of Revenue administers three programs: general tax administration, property tax oversight and child support. The general tax administration program works with Florida businesses that are required to register for, collect, report and remit the taxes and fees administered by the Department.

The Department also manages the State of Florida’s New Hire Reporting Center. Federal and state laws require employers to report newly hired, re-hired and temporary employees within 20 days of an employee’s start date. This information is used to assist the Department’s child support program with child support orders. The employment information reported through the state’s New Hire Reporting Center is also used to detect and prevent public assistance and reemployment assistance fraud.

For additional information, please visit floridarevenue.com.

To file a complaint regarding a business or person licensed by this agency, please see theirwebsite. To obtain this agency’s public records, visit:https://floridarevenue.com/opengovt/Pages/default.aspx.

(Video) Why I Quit The Vending Business: Watch If You Want To Start A Vending Machine Business!

Steps to Opening

Agency Introduction

A business owner or contractor may need to register for, collect, report and/or remit one or more of the taxes, fees and licenses administered by the Florida Department of Revenue. This is dependent on the structure of a business, the activities of a business, and whether the business hires employees. In addition, businesses must report newly hired, re-hired and temporary employees through the State of Florida’s New Hire Reporting program managed by the Florida Department of Revenue.

Reporting Employment Information

The Department manages the State of Florida’s New Hire Reporting Center. Federal and state laws require employers to report newly hired, re-hired and temporary employees within 20 days of an employee’s start date. The Department’s Child Support program utilizes employment information and employer cooperation to assist with child support order compliance. The reported employment information through the state’s New Hire Reporting Center is also used to detect and prevent public assistance and reemployment fraud.

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Business Taxes, Fees and Surcharge

Businesses in this category may be required to register for, collect, report and/or remit one or more of the following taxes and fees.

  • Vending Machine Operators

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Apply for a license from the Department of Business and Professional Regulation.

Department of Business and Professional Regulation

The Florida Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating businesses and professionals in Florida. A variety of businesses will need to coordinate with DBPR to obtain applicable licenses, registrations and/or permits.

To file a complaint regarding a business or person licensed by this agency, please see theirwebsite. To obtain this agency’s public records, visit: http://www.myfloridalicense.com/dbpr/instant-public-records/.

Steps to Opening

Division of Hotels and Restaurants

DBPR’s Division of Hotels and Restaurants provides licensing of food and beverage establishments under this category. These include vending machines that serve prepared food.

  • Vending Machine Operators

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(Video) How to start a Vending Machine Business 2022

Apply for a license from the Department of Agriculture and Consumer Services

Department of Agriculture and Consumer Services

The Florida Department of Agriculture and Consumer Services (FDACS)supports and promotes Florida agriculture, protects the environment,safeguards consumers, and ensures the safety and wholesomeness of food. FDACS licenses and inspects various businesses and professions in Florida,such as bakeries, milk producers, weights and measurements, pesticidedealers, oyster harvesting, pre-packaged food sales, beekeepers and travelagents, among others. A variety of different businesses may need to coordinatewith FDACS to obtain applicable licenses, registrations and/or permits.

To file a complaint regarding a business or person licensed by this agency, please see theirwebsite. To obtain this agency’s public records, visit: https://fdacs.mycusthelp.com/WEBAPP/.

Explore assistance from the Department of Economic Opportunity (optional)

Department of Economic Opportunity

In collaboration with our partners, the Florida Department of Economic Opportunity (DEO) assists the Governor in advancing Florida’s economy by championing the state’s economic development vision and by administering state and federal programs and initiatives to help visitors, citizens, businesses, and communities.

To file a complaint regarding a business or person licensed by this agency, please see theirwebsite. To obtain this agency’s public records, visit: https://floridajobs.org/about-us/who-we-are-and-what-we-do/requests-for-public-records.

Steps to Opening

Agency Introduction

The Department of Economic Opportunity (DEO) utilizes public and private sector expertise to attract, retain and grow businesses and create jobs in Florida. It also provides valuable resources for businesses and entrepreneurs; assistance with recruiting workers; and statistical information regarding Florida businesses and employment. Your business may qualify for various state or federal assistance.

  • Vending Machine Operators

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(Video) How to make $100,000 Per Year with 2 Vending machines?

Additional Local Government Information

County Business Requirements

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Explore Federal Licensing Considerations

Federal Business Requirements

In addition to state and local licensing, many business activities are also regulated by federal agencies. Businesses within this category may also be required to obtain additional federal licenses, permits, registration, etc. depending on your specific business activities. It is recommended that you consult with a professional (e.g., attorney, CPA, SBA, etc.) to ensure you meet all requirements before starting your business. The U.S. Small Business Administration is an excellent resource for potential and current business owners seeking assistance navigating federal licensing requirements. For more information on the Federal Government, please visit www.usa.gov.

In most cases, you will need not need a license to import or export services or goods into or from the US. However, international transfer of certain goods may require a license, permit or certification. All items are subject to export control laws and regulations. For more information, please visit USA.gov’s importing and exporting page.

Steps to Opening

Disclaimer: The State of Florida operates OpenMyFloridaBusiness.gov as a public service to Florida residents and visitors worldwide. While efforts were made to verify that the content of this website is accurate and comprehensive, it is recommended that you consult with a professional (e.g., attorney, CPA, SBDC, etc.) to ensure you meet all requirements before starting your business. OpenMyFloridaBusiness.gov is not responsible for the content of external websites.

FAQs

Do I need a business license in Florida for vending machines? ›

Yes, there are county and state regulations and zoning laws for vending machine businesses in Florida. Florida law requires owners of public food services to obtain a license before operating. Please note that the Food and Drug Administration (FDA) sets the federal Food Code.

Do you need a vending license in Florida? ›

Florida law requires owners of new public food service and new owners of existing establishments to obtain a license from the division before operating. The application process described below is for a new Vending Machine license.

How do I get permission to set up a vending machine? ›

You'll have to make contact with the business owner or property manager at the location where you want to place each machine. To get the right person's contact information, you can either visit the location in person or call to inquire.

How much is a vending license in Florida? ›

A license is available for as little as one day on up to a year. The fees start at $95 for a one- to three- day license, $105 for a four- to 30-day license, and $1,000 for an annual license.

What do I need to operate a vending machine in Florida? ›

Vending Machine Operators
  1. Register your business with the Department of State. ...
  2. Apply for your Employer Identification Number (EIN) ...
  3. Register your business with the Department of Revenue. ...
  4. Apply for a license from the Department of Business and Professional Regulation.

How do I get a vendor's permit in Florida? ›

The primary step in acquiring a sales tax license is filing a seller's permit application. Florida allows you to either file the Florida Business Tax Application (DR-1) online or download the form and submit it at a taxpayer service center or directly to the Department of Revenue.

Is street vending legal in Florida? ›

Street vendors must have a permit from the city or county. They must also register with Florida's Department of Revenue and obtain a certificate to report sales tax. If you sell food, you are subject to the same permits as a restaurant owner.

How much do vending machines make in Florida? ›

As of Oct 28, 2022, the average annual pay for a Vending Machine Business in Miami is $37,920 a year.

Can you set up a vending machine anywhere? ›

You can place vending machines in most commercial spaces such as offices, retail shops, bowling alleys, and more. But you'll need to sign a contract with the property owner first.

How much do vending machine owners make? ›

The typical vending machine generates over $75 of revenue each week and over $300 per month. Some vending machines generate much less than this, while some vending machines generate much, much more. The more well-placed, well-stocked machines an owner operates, the greater their profits and revenue.

How do I put a vending machine on my property? ›

You can register on our website at www.cdtfa.ca.gov by selecting Register, and then select Register a New Business Activity or Location. You can also register in person at any of our offices. Please contact our Customer Service Center for assistance at 1-800-400-7115 (TTY:711).

How much does it cost to stock a vending machine? ›

Still, each bag can range from between $0.25- $0.50 and that won't include the gas or time and all the other additional expenses involved. Part of filling a vending machine is not just the actual snacks but also the entire automated sales process. In other words you need to “stock” you machine with change too!

How do I become a vendor? ›

To become a vendor, start by visiting the county clerk's office to find out what permits or licenses you'll need to sell things, such as a business license or tax permit. Next, develop a brand to help you stand out from the crowd, and come up with a name and look for your business.

Who needs a vendors license in Florida? ›

This general business license is usually called a business tax receipt in Florida and is required for any new business providing merchandise or services to the public, even if the business is a one-person company and operates out of a private residence.

How much electricity does a vending machine use? ›

“People forget that these machines run 24/7, even when there's no one around. Vending machines use 7-14 kWh a day, with an average cost of $300-350 to operate annually,” explains Mark Dunne, an energy efficiency project manager for Van Meter Inc., an electrical solutions provider.

Can you run a vending machine business by yourself? ›

Owning anywhere from a few to a few hundred vending machines can be a manageable, successful business for owners of any experience level. The cost to start a vending machine is basically just the cost of the machines and stocking them—you won't need an office space to house them.

What permits do I need to start a business in Florida? ›

A business license/occupational license or business tax receipt is required by most counties in Florida to have the legal ability to do have a business in that county. Check with your local tax collectors office to see what they require.

How do I become a vendor at the Florida Classic? ›

VENDOR INFORMATION

Please call (407) 427-0960 or fill out the form below if you are interested in being a vendor at this year's Florida Blue Florida Classic. You must have a current Peddlers License (BTR) to sell anything within the City of Orlando.

What is a peddler's license in Florida? ›

State License from Florida DBPR (Department of Business & Professional Regulation) for selling drinks and food items. (This can be purchased on site for the Florida Classic). Peddlers cannot be located on city property or within the city's right of way (street, sidewalk, etc.). The average fee for a peddler is $75.13.

How do I become a street vendor in Florida? ›

How to Obtain a Mobile Food Permit
  1. Step 1: Review the Permit Requirements. ...
  2. Step 2: Complete a Commissary Letter of Agreement. ...
  3. Step 3: Submit a Food Establishment Inspection Application. ...
  4. Step 4: Pay Your Permit Fees. ...
  5. Step 5: Contact Us If You Have Questions or Need More Information.

What can you sell in Florida without a license? ›

Food Operators That Do Not Need Permits in Florida
  • Loaf of bread, rolls, and biscuits;
  • Cakes, pastries, and cookies;
  • Candies and confections;
  • Personally produced honey;
  • Jams, jellies, and preserves;
  • Fruit pies and dried fruits;
  • Dry herbs, seasonings, and mixtures;
  • Homemade pasta;

Do I need a permit to sell food on the street in Florida? ›

You must obtain a permit from the DOACS to process food for sale to the public. To obtain information/requirements for a food permit, please call 850-488-3951 or visit the DOACS Food Inspections.

Are vending machines profitable in 2022? ›

Yes. Vending machines have the potential to generate a lot of profit. However, the type of machine and products available must match the location and market.

How much does 1 vending machine make a year? ›

How much do vending machines make? It should be noted that owning multiple machines comes with significant benefits. A single machine might only make a few hundred dollars per month at a low-traffic location. Meanwhile, a high-traffic location can be up to $250K per year.

Which vending machine is most profitable? ›

Bulk Vending Machines

One of the most affordable types of vending machines with the biggest profit margin is the bulk machine. Bulk machines are those low-tech dispensers of gumballs, other candies, and toys you see at playgrounds, parks, and restaurant waiting areas.

How much money do vending machines make? ›

On average, a single vending machine generates more than $75 in revenue. So, how much do vending machines make? On a monthly basis, an individual vending machine can make more than $300. That's a pretty decent business for those who invest in several machines over the long term.

How much do vending machines make a day? ›

Most vending machines earn less than $5 per week. However, a well-placed vending machine can earn far more than that, potentially exceeding $100 per week or even hundreds of dollars per day. Vending machine earnings vary widely based on many different variables.

How long do vending machines last? ›

While most vending machines last 12 to 24 years, they may look older than they should if not properly maintained.

How can I get a free vending machine? ›

Vending.com provides you with free, high-quality vending machines stocked with your choice of drinks, snacks or food! Our Operators will stock and service the machines as needed, and you could even earn a commission off your vending machine sales. You get a vending machine at zero cost to you. Yep, zero!

How much does a vending machine cost to buy? ›

Because the costs can vary significantly, it's best to estimate anywhere from $1,500 per machine on the low end to $10,000 on the high end, depending on the products and type of vending machine you are buying.

How much does it cost to run a vending machine per month? ›

What is this? If you decide to own a vending machine you must include maintenance and operating costs in your business plan. Average maintenance cost of vending machines (including service, repairs, electricity consumption and others) is around $50-100 per month.

How often do vending machines get refilled? ›

In general, candy-only machines should be restocked about once per month. Snack machines should be restocked every week or two, and soda vending machines will usually need to be restocked once per week. Coffee and hot-drink machines (especially during the winter) may require restocking twice per week.

Are vending machines high maintenance? ›

Vending machines are often appealing businesses because they are easy to maintain. However, even a low-maintenance business still needs some attention and upkeep. Here are a few things that successful vending machine owners do every week to keep their business running smoothly.

How do vendors get paid? ›

Vendor Payments Explained

Briefly, when a company orders goods from a supplier it raises a Purchase Order (PO), when the goods or services arrive they will receive an invoice from the supplier. If the goods or service matches the PO the details of the invoice are entered into the Account Payable system.

What is a Level 1 vendor? ›

Level 1 Vendor means unlicensed and unregulated vendors including: In-Home Vendors, Voluntarily Registered Family Day Homes, Religiously-Exempt Child Day Centers, Local Government-Approved Recreation Programs and Certified Preschools.

What are starter vendors? ›

Starter vendors are ones who will give your small business initial credit even if your company has no credit, no score, or no trade lines. It makes sense to use net 30 accounts to build business credit.

How much does a Florida resale certificate cost? ›

How much does a resale license cost in Florida? There is no cost for a sales tax permit in the state of Florida when registering online, however, there is a $5 fee if applying by mail.

Does an LLC need a business license in Florida? ›

Do you need a business license in Florida? Florida doesn't require or issue a state-wide business operating license. That means you don't have to have a license from the state of Florida just to run your business in the state.

How much does it cost to form an LLC in Florida? ›

LLC Fees
Annual Report (& Supplemental Fee)$ 138.75
New Florida/Foreign LLC
Filing Fee (Required)$ 100.00
Registered Agent Fee (Required)$ 25.00
Total Fee For New Florida/Foreign LLC$ 125.00
18 more rows

What bills do vending machines take? ›

All vending machines take quarters, even those that also take dollar bills.
...
  • Vending machines do not employ all the advanced technology we have in this day and age.
  • It is cheap to make a vending machine that only accepts crisp new dollar bills, and expensive to make a vending machine that employs advanced technology.

Who pays electricity on a vending machine? ›

3. If the company chooses the free on loan option, they only pay for the machine running costs (i.e. the electricity powering the machine) and The Vending People funds the machine (including the cost of the products in it).

How does a vending machine count money? ›

"Vending machines use light sensors to measure the size of a coin and electromagnets to detect the metal type to determine what kind of coin it is," Chan writes. "If you're not shaped like a quarter and built like a quarter, you ain't a quarter in their book."

Do vending machines count as a business? ›

Owning anywhere from a few to a few hundred vending machines can be a manageable, successful business for owners of any experience level. The cost to start a vending machine is basically just the cost of the machines and stocking them—you won't need an office space to house them.

Does owning a vending machine pay off? ›

1. Are vending machines profitable? Yes, vending machines can be profitable. The average vending machine earns $35 a week, but vending machines that are well-stocked and placed in safe, high-traffic locations can generate over $400 a month.

Do you pay taxes on profits from vending machines? ›

Persons operating vending machines dispensing tangible personal property of a kind the gross receipts from the retail sale of which are subject to tax must report and pay to the state the tax upon gross receipts from all sales of such property made through such machines.

Can you buy a vending machine and put it anywhere? ›

Note: You can't just place your vending machine anywhere without permission! Most locations will require you to follow state and local vending laws. You will often have to sign a contract with the property owner. Make sure to read up on state and local vending laws when doing your research.

How much money can you make a month owning a vending machine? ›

The typical vending machine generates over $75 of revenue each week and over $300 per month. Some vending machines generate much less than this, while some vending machines generate much, much more. The more well-placed, well-stocked machines an owner operates, the greater their profits and revenue.

How Much Does owning a vending machine make you? ›

On average, a single vending machine generates more than $75 in revenue. So, how much do vending machines make? On a monthly basis, an individual vending machine can make more than $300. That's a pretty decent business for those who invest in several machines over the long term.

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